Policy Development & Approval

Approval Processes

University Executive Directive Approval Process

University Executive Directives (UEDs) are guiding principles for the campus that promote consistency and operational efficiency, enhance our mission, and mitigate significant organizational risk. 

1. Department/Committee consults with the Audit & Policy Coordinator (APC)
2. Department/Committee develops or revises the UED
3. Department/Committee works with the subject matter experts* & engages in internal discussion
4. If such a UED impacts represented employees' wages, hours, or terms and conditions of employment, then the University may need to meet and confer with the union prior to implementing the policy
5. UED is posted as a draft for 30 days on Draft University Executive Directives and Policies Under Review page
6. Campus feedback is taken into consideration and may involve returning to step 3 if significant changes are made to the UED. If not, once consensus is reached, Department/Committee submits the Policy Approval Form for approval
7. Once consensus is reached, Department/Committee submits the Policy Approval Form for approval
8. The form must be approved by the Appropriate Administrator and the Provost/Vice President
9. The UED and approved Policy Approval Form are submitted for Presidential Approval
10. If approved by the President, the UED and the signed Policy Approval form are forwarded to the APC
11. APC posts the UED on the University website
12. Communication to campus community and governance bodies

Policy Approval Process

Policies are guiding principles at the departmental level that are the means for managing the business of campus community in a consistent and orderly manner. 

1. Department/Committee consults with the Audit & Policy Coordinator (APC)
2. Department/Committee develops or revises the Policy
3. Department/Committee works with the subject matter experts* & engages in internal discussion
4. If such a Policy impacts represented employees' wages, hours, or terms and conditions of employment, then the University may need to meet and confer with the union prior to implementing the policy
5. Policy is posted as a draft for 30 days on Draft University Executive Directives and Policies Under Review page
6. Campus feedback is taken into consideration and may involve returning to step 3 if significant changes are made to the Policy. If not, once consensus is reached, Department/Committee submits the Policy Approval Form for approval
7. The form must be approved by the Appropriate Administrator and the Provost/Vice President
8. Department/Committee submits the Policy Approval Form to APC
9. APC posts the Policy on the University Policy website
10. Communication to campus community and governance bodies

* Depending on the policy, the Audit & Policy Coordinator will identify subject matter experts, who may include members of Human Resources, Employee & Labor Relations, Faculty Affairs, Enterprise Risk Management, Student Affairs -Dean of Students, Housing, Dining, & Conference Services, University Counsel, and contacts at the Chancellor's Office.

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