Division:
Administration & Finance
Department:
Financial Services
Sub-Department:
Accounts Payable
Contact Information:
David Chelliah / Manager Accounts Payable and Fiscal Services / 415-338-2367
Effective Date:
Thursday, April 20, 2017
Authority:
CSU Contracts and Procurement Policy
E.O. 1031 Systemwide Records/Information Retention and Disposition Schedules Implementation
HR 2019-01 - 2006 Conflict of Interest Annual Filing (Formerly ICSUAM 5250)
Objective:
The Procurement Card (P-Card) Program is designed to provide a simplified method for end-users to procure small dollar purchases of authorized commodities and services by using a specialized credit card. This method distributes procurement authority throughout the University while protecting its assets.
Statement:
The P-Card should be the primary means to obtain approved supplies costing $5,000 or less per transaction (including tax and shipping). Cardholders are encouraged to use the P-Card for such purchases to achieve cost savings for the University and improve processing time. Use of the P-Card reduces the traditional and labor-intensive procurement process for these types of purchases. A purchase order is the least cost-effective method for procuring low dollar value supplies and services. If the use of the P-Card is not practical, existing methods such as petty cash or a standard on-line requisition may be used.
Procurement cards may only be used for approved CSU expenditures. The use of the procurement card for any form of personal purchases (regardless of any intent to pay the CSU for a purchase) is expressly forbidden, with misuse leading to employee disciplinary actions.
Items purchased with the P-Card must be shipped/delivered to a SFSU campus business location. Purchases may not be shipped/delivered to a home or other non-SFSU address, without obtaining approval of a P-Card Coordinator. Such approval requires full written justification and must also be approved by the cardholder’s approver, prior to making the purchase.
Procedures: